No matter how small or big a business is, the team behind it keeps working effortlessly to get the work done. As the business expands, the recruitment in the departments increases hence making a bigger team of talented people working together. In the mid of handling the departments, individually or in a group, the HR works hard every second for the smooth communication among the hierarchy. More employees mean more work when it comes to salaries. Hence, to help these issues out, automating the payroll system has proven to be a great help. Have you faced this problem where a basic human error has caused big issues during the payrolls and the whole flow has been collapsed?

Why opt for an automated payroll system?

Stats show that businesses have opted for automated payroll systems which has resulted in 80% reduction in the payroll costs, overall. This includes a significant amount of human errors like mistakes in invoices, cheques, and etcetera that are issued to the employee.
Another study shows that almost 90% of the companies have now moved to an automated payroll systems with direct salary transfers, paperless payrolls, and new options of self-services. It also reduced the workload of HR as self-service allows employees to add personal information in the tools.

Benefits of Automating a Payroll System

There are tons of benefits of an automated payroll system and here are some of them

1- Payment Calculation

The automated payroll system basically uses payroll tools that require manual input to compute all the wages by calculating gross to net earnings of the employees. Hence, the accuracy of the results completely depends on the accuracy of manual input. So, in case, a terminated employee is due some severance payment and the payroll employee forgets to make his entry, the tool won’t update any payment. Such software and tools work best as long as the entries are entered correctly. So, the better option is to go for full automation tools like peoplesonic. Such software performs all the types of payments including hourly, weekly, overtime, double-time, commissions, bonuses, salaries, raises and etc. So basically, the automated payroll system does automated payment calculation and eliminates the manual paycheck writing and does direct transfers.

2- Efficiency

As it’s been already mentioned that payroll automation helps to reduce the overall time that is consumed in the manual payroll system processing that employee information, salaries, taxes, and etc. However, there are additional efficiencies presented by payroll tools as well. For example, these tools can be integrated into other systems and can help to track employees time, performance, reports, development, and other HR systems. This efficiency can be seen in the end when there is no manual work left.

3- Automated salary slips to employees

These tools have also diminished the manual work of generating salary slips and sending it to each employee according to the corporate SOP. Some businesses send salary slips every month and some don’t. They only generate if an employee asks for it because of some reason like for opening a bank account and etc. So, this is a plus point of an automated payroll tool that it generates salary slips after the transfer of salaries and individually emails it to each employee every month.

4- Security

The more a tool can help us, there is always a fear of data security. But you don’t have to worry as the automated payroll system will have more of a robust information security system that can easily prevent the leakage of sensitive informative data of the organization. The system’s dashboard can easily help the organization track the changes made in the data by which individual and when.

These tools and software can also help small businesses because they can be run without hiring multiple individuals. Also, there is no expert-level needed to run these tools. Keeping in mind the current scenario of quarantine, software like these are a blessing in disguise for you to manage a huge chunk of responsibility without creating any hassle.

We understand how the current rapid spread of coronavirus has affected businesses globally. On one side, the companies are laying out resources due to the minimization of their operations; on the other hand, some companies like pharmaceuticals are desperately in need of resources as their operations have peaked. In the mid of all this, companies are finding it really hard to manage the current employees as the mode of work has been shifted to work from home, also recruiting new employees has become a big hassle as well. But don’t worry, we realize it’s a big stress for many businesses but why don’t we find a way out to smoothen these processes?

What are the current recruiting challenges that you might be facing?

 

Managing a remotely working recruitment team

Companies have only allowed key workers to work onsite and the rest from home. This means that there is a big responsibility for managing teams remotely and building a positive atmosphere. There are many online collaboration tools that are helping teams and making their work easier like Microsoft Teams, Slack, Trello and etc.

Assessing the candidates remotely

Recruiting candidates remotely comes with a great responsibility. Many challenges come when it comes to interview the homebound potential candidates, accessing the candidates and etc. In the current situation, empowered mobile-friendly tools are needed to take control over the entire journey.

What are the efficient methods to adopt remote recruitment?

 

Efficiently hiring in short term

Online recruiting isn’t a new concept to the world but definitely the only one nowadays. To make it more efficient, there are tools and software to make it easy for you.

Application & Screening

Online screening can be a big help to you while looking for a suitable candidate. It can ease down the process and make it quicker. By just asking killer questions, you can easily identify the best-suited candidates for your company.

Online Video Interviews

Make your interview room virtual with video interviews where interviewers and the candidate can join remotely. With different tools available, you can set up the branded interface. And the candidate can give the interview by sitting in his comfortable spot. Skype, Hangout, Zoom and etc are your software to opt. If it has to be scheduling then zoom helps you with setting up the meeting.

Interview guidelines and ground rules

It’s always great to provide a set of guidelines to your candidates before hosting an online interview as it might be the first time for them. Inform them things to check and recheck before the interview, what to do if the software doesn’t work out and etc. Also, set some ground rules before the interview like what language it would be preferred, if the candidate has a question then when should he ask, if there’s noise in the background from the interviewer’s side or the candidate’s side then don’t hesitate, it’s okay.

Interview Conclusion

Always conclude the interview with precise and proper information. Tell your candidate to share their feedback if needed, tell your candidate the proper means to contact in case of any query. Communication is the key when it comes to remote recruitment.

Efficiently Managing in Long Term

After you are done with hiring, how would you manage your newly recruited candidates and even current remote employees virtually? It sounds tough but with the right tools, it’s pretty easy to manage. Tools like PeopleSonic can help to manage the current data of your team including payrolls, attendance, designation, department, training of newly recruited employees, and much more.

No one really knows when we are going to get out of this global pandemic but we can’t stop the businesses for that long. Everything’s possible virtually now and more tools are being created as the demands are increasing. Important meetings, meetups, interviews, recruitments, seminars, workshops, fares, and much more are being held virtually using different tools.
So, don’t let this pandemic affect you or your employees, strengthen the team remotely and create a positive environment. Recruit employees easily and be a help for those who lost their jobs, recently.

 

Attendance tracking software should work to reduce rather than increase a person’s schedule. Attendance Tracking Software suite can generate, manage and maintain records on payrolls and taxes that are required during auditing. An Attendance Tracking Software can keep track of employee attendance, work assigned, leaves, overtime, and more from a single, integrated platform. Let’s talk about the top key player in the market at the moment  which is a modern cloud-based HR platform for increasing workplace productivity.

PeopleSonic  is a time and attendance system designed to automate employee time and attendance tracking for small to medium-sized businesses. This software dramatically reduces the number of hours it takes to process employee time records. Available in Standard, Professional, and Enterprise editions, Peoplesonic is scalable to grow with your business.

PeopleSonic works with a variety of employee time clocks, allowing you to choose the optimum way to capture employee time. Select from biometric (fingerprint), HID, RFID, or barcode clocks. PeopleSonic clocks feature an integrated network (Ethernet) connectivity, eliminating the expense of a dedicated PC that systems with just a USB connection require. Moreover, its geofencing feature (in mobile App) tracks the attendance based on user location. Hence, making it ideal for a wide range of industries where hourly and salaried employee time needs to be tracked, including hospitality, manufacturing, warehouse and distribution, healthcare, retail, IT companies, professional and medical offices, government, and educational agencies.

PeopleSonic gives you control over lost time and productivity, which can significantly impact your organization’s profitability. A study by the APA (American Payroll Association) shows that implementing an automated time and attendance system allows companies to save up to 4% of annual hourly payroll expenses.

It provides business owners, HR, and payroll administrators an easy way to gain control of employee time.A web module for time card editing and review is available in Professional and Enterprise editions.

In addition to attendance tracking software, it has the following functions:

• Holiday Options
• Daily, Monthly and Employee based reporting of working hours
• Timesheets
• Multiple shifts
• Status of each employee
• Bulk time/clock import
• API based integration

Is PeopleSonic for you or not?

It is an appealing Software for employees and administration to improve accuracy and maximize employee productivity. It is for you if you are looking for:

Superfast company setup
Migrate or get started in 5 minutes or less with bulk upload functionality.

Easy to use interface
Navigate and become productive effortlessly from the moment you log on

Flexible Platform
Choose existing HR Apps or get a custom HR solution to suit your needs

Sign up to take advantage of an exclusive 30-day FREE trial and transform your business with the click of a button. Click here.

Efficiency is the name of the game when it comes to survival for small, even medium-sized businesses in today’s highly competitive markets. Forget weeks, a lag of days or even hours can prove crucial to a certain outcome, so why should your business run that risk each month when it’s time to pay your employees?

The Problem with Manual Payroll Processing

It all boils down to time and accuracy. Even with a workforce of ~50 employees, manually creating and reviewing payroll can become a major time sink. You also have to factor in the cost of the employees tasked on this project. Between that and the tedium of double and triple checking potential errors, manual payroll processing today is counterintuitive to the very idea of a lean small/medium business. Delays are inevitable, and potentially disruptive – no company of this size can afford to lose their top performers because they weren’t paid in a timely manner.

Why should payroll management suffer in the analogue era when digital technology is enabling so many aspects of businesses?

Automating to Eliminate Mistakes, Faster

Granted, some initial training of the automation tool / software would be necessary, but by and large the move to a digital payroll solution is both smart and just plain better. Correcting an error becomes as simple as merely tapping a few times on a keyboard, rather than poring over reams of paper trying to locate the mistake. Spotted a blunder that made its way to several locations? A few taps on the keyboard fix that. Updating records at the last minute? A few taps. Need necessary approvals to finalize processing? A few taps.

It’s so easy, you’ll be hard-pressed to remember a time when you didn’t have this essential service.

Let the Computers do the Calculations

The very first digital payroll management was nothing more than glorified spreadsheets, very similar to the analogue versions. A lot of the legwork still fell on the employee running the tool. Later on, salary / wage calculations and deductions would become additional modules that let your team blitz through tasks previously considered incredibly time-consuming. Tax calculations, in particular, were and still remain the bane of any manual payroll system.

With digital tech now handling all the heavy lifting, payroll automation software can now provide even more value to your small business. A consequence of technology is the rise of the freelancer, the contract worker. These essential parts of the modern workforce completely upend manual payroll, as their wages do not get processed in the same way as “standard” employees. You need tools that have the flexibility to process monthly, weekly, hourly or even task-based payments. These sought-after features were once the domain of big-budget and expensive software like QuickBooks, definitely something not every small-scale business can afford. Lucky, then, that the payroll software industry has an excellent variety available in the form of competitors such as PeopleSonic, payroll solution that is targeted specifically at small to medium-sized businesses.

Why break the bank to achieve essential payroll automation, or worse, forego it for the archaic manual systems?

Impeccable Record Storage, Instant Withdrawal

Is your accounts or finance team still doing payroll by hand? A quick way to answer that is to look at or around their offices. Do you spot absolute mountains of papers inside bulky file folders? How motivated does it make you feel to locate and peruse the payroll record of a specific employee?

Digital storage becomes available to your HR department (and the accounts/finance teams) the moment you switch to automation – you can reinforce this record-keeping through data duplication or preferably cloud storage. That’s a feature manual payroll can never have, the ability to store critical information long-term and peruse it fully and instantaneously. This feature helps your business and your employees both – no one wants to search for that one piece of paper months down the line.

Running your payroll no longer has to involve human and financial capital coupled with extended time and effort expenditure. There are now smart automated solutions available that can ramp up your efficiency several fold and put a smile on your employees’ faces each month. There is no reason to not do that, today.