Small and medium-sized businesses share numerous difficulties practically speaking with regard to HR innovation. Much of the time, these difficulties can be overwhelmed by utilizing a solitary human asset management system – in some cases called human capital management (HCM) system – that can: 

• Incorporate all HR capacities, from representative onboarding to separation from the organization 
• Capture all HR information in one focal and secure (cloud-based) area 
• Digitize and computerize however many HR assignments and cycles as could reasonably be expected 
• Balance the utilization of self-administration instruments on the worker side (allowing them to enter and deal with their own data) with directors’ capacity to ease up their HR responsibility on the business side 
• Grow and scale with an association, developing to meet changing necessities 
• Support extended, broad announcing and examination to make crude information more noteworthy and clever 
• Embed man-made reasoning abilities that can propose suggestions on future – HR errands 
• Shift view of HR from a back-end managerial weight to a method for accomplishing objectives and reinforcing a business 

All in all, what are the eight normal difficulties with HR innovation that a more powerful, progressed system can assist your business with surviving?

 

Multiple platforms and lackluster data:

Do you have a few, separate systems that each handle only one part of your HR functions? For instance, do you have one system for payroll, another system for a time following, and another for employee benefits management? 

Surely, it’s wasteful for your HR group to stay aware of numerous systems. 

Besides, these piecemeal systems regularly require manual HR data passage, which occupies a great deal of time and can bring about blunders and conflicting or inadequate HR data. 

Furthermore, odds are, a portion of these systems don’t speak with one another and thus don’t move data to and fro consistently. Data might even be determined diversely among systems and may not match up well. 

At the point when data is isolated into storehouses, and gathering, controlling, and deciphering data is an inconvenient and tedious interaction, this can prompt HR data holes and insufficient announcing – which means you’re not getting the full image of what’s moving on with your association. Subsequently, you can’t settle on the most educated choices in a nimble, convenient way. 

A complete, completely automated HR management system such as PeopleSonic can: 

• Smooth out HR activities 
• Free HR staff from authoritative errands so they can zero in on income-producing exercises 
• Lessen the potential for vulnerable sides or errors with your HR data 
• Make HR data complete and more available so you can use it for vital arranging and everyday management

 

Expensive and external IT support:

Piecemeal HR systems might appear to be practical – from the outset. Particularly when you’re a private company or an arising fire up. 

In any case, as we’ve referenced, off-the-rack programming bundles that handle just a single part of HR once in a while speak with your different systems. It takes extraordinary specialized complexity to get different systems to interface and work together in the manner you need them to so your business benefits. This normally includes the huge mediation of an IT-trained professional – which isn’t modest. 

For instance, the timekeeping system that appeared budget-friendly and simple to utilize becomes costly once you factor in the expenses for recruiting an IT master to cause the system to communicate with your advantages organization programming. 

The absolute sticker price further skyrockets when you consider: 

• Ordinary upkeep 
• Fixes 
• Redesigns 
• Manual exchange of data between singular programming systems 
• Other extra administrations that cost extra 

Moreover, wasteful or deficient HR innovation can sit around idly. It likewise can prompt mistakes that sway your organization’s primary concern. At the point when laws aren’t followed due to issues with HR innovation, your business can even cause fines. 

Over the long run, the valid, long-haul cost of individual HR systems can without much of a stretch surpass the underlying expense of a more far-reaching HR management system.

Insecure Storage and security risks:
We’ve all heard anecdotes about employees’ very own data being uncovered when an organization PC is coincidentally left openly. Or then again maybe paper-based data is lost in a catastrophic event. Putting away employee data in an individual PC or in a file organizer can spell debacle. 

A hearty, cloud-based HR management system can store every one of your data securely in the cloud to diminish the danger of burglary or obliteration. 

Be that as it may, shouldn’t something be said about network safety? With this issue, you might be enticed to concur that evenly dividing data among different HR systems may be a keen move. All things considered, it’s more systems for a programmer to need to break into. Doesn’t uniting data into one spot make your organization more helpless? 

As a matter of fact, no. Exhaustive HR management systems might be held to industry principles and needed by network safety and protection laws to keep up with specific degrees of safety to assist with ensuring delicate data. Industry-standard affirmations can:

• Exhibit that an organization follows commonly acknowledged security standards and cycles 
• Demonstrate that an outside element has attested an organization’s adherence to the certificate standards 
• Guarantee not just that an organization agrees with the confirmation necessities yet in addition that your HR data is in safe hands

 

Scaling your business:
What worked when yours was another or more modest business – say, paper structures and more manual exertion – will turn out to be progressively troublesome and tedious to oversee as you grow. 

As your organization expands in headcount and intricacy, you’ll need to invest however much energy as could reasonably be expected on maintaining your business, better serving clients, and boosting the primary concern. Instances of what you most likely will not have any desire to invest the heft of your energy doing physically: 

Following and supporting PTO and different leaves 

• Planning and moving movements 
• Overseeing benefits 
• Dealing with payroll 
• Refreshing employee structures 

These things will begin to feel like pointless interruptions that keep you down and moderate your efficiency. 

Not at all like an extensive HR management system, piecemeal HR systems are commonly restricted in degree and usefulness. That is not useful as your organization develops and needs to advance – particularly as your organization enters the center market throughout the span of its life cycle. 

As your organization develops, you might wind up experiencing new inquiries. For example, will a higher employee headcount subject your organization to new laws? Will your organization open new areas in different states or districts? A far-reaching HR management system can assist you with achieving this without recruiting extra HR-trained professionals. Such a system may: 

• Advise you of important HR laws and brief you to agree 
• Consequently roll out any improvements or updates inside the system to bring the system into consistence, without your information or exertion 
• Furnish you with admittance to a group of experts or on-request assets for direction and best practices 

Having a bigger association brings about a more prominent volume of HR data to oversee. Dissimilar to a complete HR management system, piecemeal HR systems might not have the data-stockpiling abilities to stay up with your requirements. On the off chance that your HR system crashes, that can prompt obliterating data misfortune and business interferences. On the off chance that you store data outside of your association in a cloud climate and choose to level up your capacity restricts, that is an extra, massive expense. 

Carrying out an HR management system that scales with your business can save you time and bothers as well as may empower you to change from a strategic to a more essential outlook. At the point when your business shifts from receptive to proactive, you’ll engage your staff to take on new drives that help your organization’s vision and mission, instead of going the entire day extinguishing fires. 

Furthermore, as your organization increases or decreases, think about this: A paper-based or piecemeal HR programming arrangement that depends vigorously on manual exertion requires various individuals to deal with benefits, payroll, burdens, and employing and onboarding administrative work. In correlation, a cloud-based, completely incorporated, comprehensive HR system with automated cycles needs fewer staff individuals to play out similar functions. Almost certainly, your organization could even save on HR per employee.

Conclusion:
Numerous businesses misstep the same way with regards to carrying out HR innovation. These missteps: 

• Keep organizations away from accomplishing objectives 
• Devour a lot of time and cash 
• Disappointed clients 
• Moderate organization development and efficiency 
• Put the association in danger 

Luckily, there’s a reasonable arrangement that, over the long haul, is more practical and useful to a unique business: Implementing a single, comprehensive, cloud-based HR management system aka PeopleSonic

There’s nothing more satisfying than a hardworking team working efficiently as a system to get the best results. However, if anyone’s gear let alone multiple ones fail to work, the system is bound to breakdown and hinder the results drastically.

This simple analogy can be placed into the real world, where managers deal with such a debacle with their employees. Everyone wants the best work done in the shortest amount of time to boost performance, yet getting that level of commitment from your employees requires work in itself.

It is no surprise that organizations would suffer a decrease in revenue especially when they aren’t getting the most out of their employees, if not anything at all. Engaged employees who are determined to pull their weight and put in the required effort, form an innovative team with like-minded. Such are the candidates each company strives to hire or look for.

Instead of searching for the select percentage of individuals, forming and adopting new strategies to boost your employee engagement might just be what you need! These pointers will not only help engage your workers but create an environment that allows for healthy and sustained growth for all those involved.

 

Incentives and Salary Slip: When it comes to employees the main put off from work or engagement is primarily due to financial stress. Any individual at any position would disengage from their work if they were underpaid or not appreciated for it. So a simple solution would be for managers to compensate the employees to eradicates such stress and related issues. Keeping bonuses and incentives in play could also take an edge off work and promote some healthy competition to boost workspace engagement. A few factors to maintain the desired engagement are as follows:

– Keep the salary in check with the market or keep it higher. Reviewing such changes regularly is the way to go.

– Optimize transfers and processing, for prompt salary payments without delay.

– As mentioned earlier, introduce bonuses/incentives/commissions where applicable.

– Oversee leave requests in a lenient and immediate manner.

 

Recruitment Choices: As a manager, always aim to hire the right person for the position. If not evaluated effectively this may prove to be dead weight to your company’s goals. Candidate evaluation should be taken on directly by the manager, opting to align the soft and hard skills of the recruitment to the environment your company has in place. Interviews are a key essence of the recruitment process and should be well thought out with the organization’s mentality, environment, and goals in check. As the rise of the digital era continues, shifting this traditional process to a modern one is past due. Here are the benefits you may reap from going digital with the process:

– Organising and scheduling interviews in an automated fashion.

– Assessing the candidate’s cultural fit based on behavioral interviews.

– Narrowing down the target candidate with target pools selected off various regions.

– Focusing more on the interview without the hassle of manual processing.

– Generating reports and analytics to assess the suitability of the candidates and isolate the required ones.

 

Build a relationship with your employees: Now that you’ve potentially hired a new candidate, maintaining his/her expectation as well as engagement is key. During the starting period of a new hire, it is then when an employee is most vulnerable to quit. This may be associated with being undervalued, overwhelmed, underpaid, overworked, or just confused with their position. With some care and motivation, converting new hires into loyal workers is an achievable goal, aside from some motivation and support here’s how you can build a better relationship:

– Constant support and tips/tricks regarding their work. Periodic training sessions will help them engage with the work and themselves much more effectively.

– Detailed brief regarding the job description and requirements.

– Team building sessions or group work to boost engagement amongst employees.

– Casual meetings with managers and supervisors to receive feedback on their progress.

 

 

Motivate workers and develop new skillsets: Employees always seek to increase their repertoire of skills and develop their role in an organization. If such advancements aren’t present or underappreciated it is common for employees to lose interest and ultimately seek other job options. Similarly, much-required feedback from the managers is key for the growth of employees. Appreciating them for their hard work and effort goes a long way, providing critical feedback does a similar service but with a positive and reassuring tone. Other options to increase employee satisfaction levels include:

– Provide training and development material such as workshops, courses, or even access to online tools.

– Help improve their hard and soft skills alike.

– Motivate ambitious employees by helping them transition into a profound management role. This succession planning helps you identify and train people to carry on the company growth, so pass the baton on!

– Value your employees by giving feedback on their work or general character traits to boost their mood and optimize their day. 

 

Healthy work culture/environment: An environment speaks volumes regarding the people that are found in it. If your company looks over such a key aspect you’d want to revise your ambiance better suited to productivity. Stressful work environments prove to be a stress hub which further leads to health issues and burnout in employees. Hurdles you’d want to jump over are:

– Solid work schedules and no flexibility.

– Long working hours with overtime.

– Negativity of all kinds in the workspace. A safe environment will keep everyone at peace of mind.

– Unsupportive and ignorant supervisors. Caring and valuing your employees is necessary for their growth. Listening to their concerns and feedback may help you grow as a manager and work to improve on their potential requests.

Boosting employee engagement with the help of advanced digital tools such as the complete HR management of PeopleSonic is the modern way to go! Such software allows you to work with your employees and focus more on their engagement and productivity whereas the automated functionality does the rest for you. Keeping employees engaged with an online learning curve will not only help the development of related skills but ease their workload, which are all signs of a healthy workspace and engaged employee.

As the year 2020 finally draws to a close, there’s a lot we have to look back on. From the virus outbreak and long lockdown, we’ve adapted to a more digital approach in almost all aspects! Where we used to hire multiple employees in large rented spaces, now we’re working from home using much advanced and capable software to manage most tasks virtually, that too in an automated fashion! 

Managing businesses online efficiently is probably one of the few good things to come out of the year, so let’s recap on the best business management software 2020 had to offer. Bear in mind the list is in no particular order, yet all of the options are winners!

 

1 – Slack 

Slack is a channel based workspace that allows users to communicate via those custom channels. Slack is well known for its unique but well-made communication means. It allows users to interact with one another by texting or sharing files. It’s the perfect platform for an organization that has multiple departments and divisions. This is key for mass groups to share files and communicate based on their location, department, or team. Channels have the option to be public which allows anyone in the organization to view it or private which is open to a defined set of users. Slack has the ability to communicate with other businesses present on the platform, this allows for a complete virtual collaboration from each respective workspace. 

Slack also provides a host of other features such as searchable history, as files and messages are shared in vast amounts selecting or picking out a specific conversation can be tedious. Therefore the software includes a special search tool, which goes through all the messages as well as searches files if needed. The software boosts communication and therefore has a directory full of social and other apps to link with your workspace to get the most out of it. Alongside messaging, Slack also allows for the users to have a group call and even allows screen-sharing for mindful presentations. 

 

 

2 – Trello

Trello is your one-stop-shop for project management, with the inclusion of its marketing, HR, sales, and even web development options it truly is a fit for anyone. The options don’t stop there though, as Trello has a variety of other integrations to help boost productivity and functionality, a few top examples would be the likes of Google Drive and Slack. Trello helps you manage the entire organization from one platform, its host of integrations allows for added functionality and connectivity.

The software even has its own help bots which aid in your initial understanding and even carry out some basic tasks! Some of which include calendar commands, due date commands, custom card buttons, and even rule-based triggers. The web-based software works in a simple drag and drops manner, leaving the user with a plethora of customization options. The simple and intuitive interface carries efficiency on its back. The addition of Trello mobile applications means you’ll always be in touch and always in sync.

3 – Jira

Get your workflow going with Jira! Its project planning and workflow mapping software guides you through your clustered work much more efficiently. Jira offers a wide array of options when it comes to viewing your work, Kanban boards, reporting tools, charts, and flowcharts help you visualize what you need to get done. Its versatile software implementation means Jira can be integrated with almost all external software. You’ll be able to link your data to various platforms from one planner. The simple connection from a user to the company account means that you’ll be able to merge existing goals seamlessly. The added connectivity bonus allows for Jira to be scaled and adjusted to your liking with premium security protocols.

Jira features different views for your own unique style and preference, maybe you like the detailed Kanban board or maybe you only want to work on what’s pending with scrum boards. Jira has it all plus accurate roadmaps and a reporting system. The software takes personalization and editing to a whole new level with its build application and integration. It does way more than track your progress and pick out bugs, it’s the whole catch!

4 – Todoist 

Remove the clutter and re-organize your life with Todoist. The ultimate tool for organizing all aspects of your life from work to leisure to fitness and even travel! The complete task manager for even the most minuscule of tasks. It’s simple and open view allows for you to capture what you need to know at a glance, and has notifications for the slightly more time accurate tasks. Todoist simplifies it all for even the least tech-savvy people, the inclusion of templates for work, gym, and groceries are all readily available for use.

Todoist features are all you would expect and more, some notable features include priority setting for tasks, grouping, quick add, sharing common tasks with colleagues, and drag-drop accessibility for your ease. It also includes summary reports as well as productive visuals for you to keep track of yourself. The app is universal and is available on IOS as well as Android. The connectivity doesn’t stop there though, Todoist can be integrated with almost all your existing software management tools. So not an inch of productivity is lost!

5 – Peoplesonic

PeopleSonic is your complete Integrated HR and payroll management system. Whatever task you need to be done efficiently and accurately, PeoplsSonic has the resources to make it happen! The light and simple interface from the get-go is just what your device needs. Followed by options such as superfast company set-up and flexible customization options just add to its benefits list. PeopleSonic helps you set up your organization how you want it, from the comprehensive online support, premium privacy, no hidden charges and to top it all off, multiple integration options to extend your productivity with the software.

With its complete HR solution, PeopleSonic has almost all the necessary tasks automated for maximum efficiency. The consumer has full control over what goes into the system and can oversee the transparent automation if any amendments need to be made. A few key features relieve the need for a designated HR team, such as the Core HR which overlooks all HR management from one panel. It includes all you need to manage employee data effectively. Payroll management allows for you to set-up easily and automates your payroll, without having to tediously go through each account over and over again. Similarly, managing your employees’ timings and attendance has never been easier, with complete and accurate data being displayed for working hours and leaves. Speaking of leaves, the software looks into leave management just as well, assigning a paid or unpaid leave depending on the scenario and set-up. To finish it all off, the system is capable of creating timely and accurate reports whenever needed so you can see it all in just a glance!

6 – Bitrix24

Undoubtedly the top name when it comes to complete suite management. Bitrix24 grasps all aspects of digital management including all communication and collaboration tools. From a large-scale business perspective, Bitrix is the solution, as it’s a complete business management software with almost all the bells and whistles. The software has many perks but the main one would be its large collaboration with social networks and integrations.

Bitrix is packed full of features related to the top fields such as communication, tasks, CRM, website linking, and contact centers to name a few. The top features include HD video and conference calls, a variety of chatting options, work time tracking, cloud storage, reports, and workflow automation. The plethora of options allows you to take whatever business model you may have digitally without any compromise.

 

7 – Odoo

Odoo is yet another complete management software that offers a wide range of applications and tools to boost your management drastically. Odoo covers a lot more than just the basic management topics, it has CRM, accounting, eCommerce, inventory, project management, and POS just to name a few. Odoo is definitely packed to the brim with options and the best part? Odoo isn’t shy or far from the rest when it comes to integration, with hundreds of applications at your disposal.

Top features include customizable dashboards, a unique framework for you to get the most out of the system, real-time communication, and syncing to keep your work ready even on the go. You could take any business route with the help of Odoo and still wouldn’t run out of features to explore.

8 – Xero

Crunching numbers, fluctuating figures, and timely bookkeeping is a daunting task for any accountant, but what if there was an assistant that managed this all for you? Xero is the future of accounting, with its up to date features capturing the essence of managing accounts. It is the ultimate tool whether you’re a small business, accountant or even looking for an ideal book-keeping software. It’s easy accessibility as software and seamless connectivity with your bank, Xero is the top candidate for your financial ease.

Zero does not shy away from features, featuring all the glamorous tools you would hope for. Ranging from minute tasks such as bill payments, scaling to bank connections, and even going as far as claiming expenses just from your phone, laptop, or any other supported device. Easy tracking of multiple projects, contacts, and data allows for Xero to create precise and custom reports tailored to your very needs!

There are a limited number of hours in a work day and of those hours, a significant amount can be attributed to manual, lengthy administrative tasks that keep any office running smoothly. While critical, the way those tasks are performed, manually, does not directly feed into the organization’s productivity. Those tasks can range from manually signing in or out of a ledger, following up on administrative things via email or in-person, or more.

HR ends up doing a bulk of such important but inefficient work, so let’s look at how automating their daily grind can help them and the workforce in general.

The solution to improving efficiency

Productivity is just one side of the coin; efficiency is the other. Understanding how to extract the most from your resources (time, cost or person-hours) is equally as important as the amount of work being done. And wouldn’t you know it, the key to efficiency can be summed up in one word: automation.

Human resources work involves a lot of communication, data and coordination to execute flawlessly day in, day out. That is work with a lot of time overhead, and thus something worth looking into first when considering the efficiency of a workplace. 

There are various HR solutions available that can help attain that baseline level of automation to improve efficiency. Increasingly, modern solutions such as PeopleSonic are going cloud based, while also providing an integrated, end-to-end solution. Let’s take a look at how these HR products can help automate repetitive work and boost the efficiency of employees.

The Advantages of Automation

Significant Time Savings

HR tasks such as payroll management and certain core functions such as employee data management, if conducted using ‘typical’ processes, can be incredibly time-taking and error prone. Given how integral both HR functions are, it is essential to remove human error from the processes, while also speeding them up. Automating these processes also ensures that employees are happier – no one wants payroll issues!

Reduced Communication Lead Time

Functions such as leave management, or tracking employee presence in the office require some form of communicative processes, whether it be email, text or phone call. This obviously presents obvious issues: The communication doesn’t happen in a timely manner, isn’t responded to immediately, or just gets lost in transits – phone signal strength still remains an issue in many regions. 

All this means that the lead time associated with the aforementioned processes is unacceptably high, especially if HR spends half their day chasing down the necessary information (or if employees aren’t able to reach busy HR personnel). 

Automation, especially those like PeopleSonic, which are powered by the cloud and accessible everywhere and on every platform, reduce that lead time drastically, while also allowing both HR and employees to communicate their attendance or leave status in a timely, easy-to-access manner.

Speed, with Accuracy

With any task or activity, we’re often given the old adage that one must sacrifice speed for accuracy, or vice versa. A modern, fully integrated HR solution offers the third, and best, option: Speed and accuracy. 

With human error and manual paperwork removed from the equation, HR functions require minimal redoing, while also completing faster. That directly translates to greater efficiency, not just for HR, but for the entire workplace. 

 

The move to an automated HR management solution seems like a no-brainer, yet many businesses out there haven’t still not adopted newer technologies to not only optimize their workplaces, but save their employees from the drudgery of repetitive, manual tasks.