It’s time to move on from doing finances on a spreadsheet

Whenever we think of Spreadsheets Microsoft Excel is sure to come to mind. It’s been around 35 or so years since Microsoft dispatched its Excel bookkeeping page programming, and for some organizations, it’s anything but a significant piece of the finance-related work today. Nonetheless, depending on Spreadsheets to finish significant Finance-related business exercises is fairly ignorant. 


Why are they a problem?

Utilizing spreadsheets to run and oversee key financial undertakings, for example, finance or expense management can be dangerous. This is on the grounds that spreadsheets were not intended to deal with the volume and intricacy of information that is produced in the present carefully associated world. Truth be told, utilizing spreadsheets can be counterproductive for an association, and even open it to security hazards. 

Microsoft Excel was made in 1987 as a manner for private ventures and people to physically gather and order information. It was intended to deal with little pockets of information in this present reality where the internet was still a generally secret academic exploration project. 

An Excel spreadsheet keeps information put away locally on a PC/Laptop. Without coordination, there is no simple method to share or team up on that information – in the event that you need to share information, you need to make a duplicate of your Excel record. 

Making a duplicate wasn’t such a large amount of an issue for little organizations in the pre-internet period. In the years that followed, however, this has become a significant administration shortcoming that makes chances for organizations and foundations all through the globe.


  • Manual Entries

Spreadsheets are intended for the information to be physically inputted into every cell. It’s a cycle that takes up such an extensive amount of a finance group’s time and assets and means human blunders are inescapable. As we will investigate later, even the most minor of information section missteps can have serious financial ramifications.

  • Duplicate Copies

At whatever point a duplicate of a spreadsheet is made, it’s anything but a financial administration hazard. With different copies existing across an organization, it’s a steady battle to recognize the most precise and state-of-the-art dataset. At whatever point refreshes are made, it’s anything but a surge of legacy docs that remain prowling in the framework.

  • Temporary solutions

As an organization grows, a finance administrator may hope to adjust Excel spreadsheets to deal with any expanded intricacy. This should be possible utilizing outside formats or the inner advancement of custom formulae. While these can work, they are additionally laden with risks. 

It makes ‘band-aid’ solutions that cover issues however it neglects to resolve the hidden issues brought about by obsolete software.


How many businesses still use them?

While increasingly more finance groups are moving to digital and cloud-based other options, the Excel spreadsheet stays a staple inside most organizations. As per an HR Industry Benchmark Report, which depends on a study of 1800 HR experts in Australia and New Zealand, half of the associations said they use spreadsheets to oversee worker information, and a quarter of them oversee finance measures only on spreadsheets. Taking into account what we definitely know – that spreadsheets can’t deal with masses of complex information and are inclined to security penetrates and human blunder – this is stressing.


What is the alternative?

An entire age of programming and administration has arisen to eliminate any dependence on Excel spreadsheets. These enjoy the benefit of being intended to bridle the entirety of the advantages given by cloud-based information management and automation

Rather than information being bolted inside each privately put-away record, the information is overseen online through a cloud administration. This implies that a similar spreadsheet can be gotten to, shared, and refreshed by quite a few finance experts from any place they have an online association. 

This has demonstrated to be especially helpful during the pandemic. Cloud-based programming implied that the progress to far-off working activities was pretty much as consistent as could be expected. Instances of present-day cloud-based spreadsheets incorporate Google Sheets and Apple Numbers. Microsoft has likewise made a carefully associated form of Excel as a piece of their Office 365 suite. 

Cloud-based administrations have changed the manner in which finance cycles, for example, worker costs can be overseen.


Smarter Way to manage financial spreadsheets
While there will consistently be a job for manual spreadsheets as an essential tool for overseeing business finances, this technique is not, at this point capable. The world these spreadsheets were intended to serve has changed and no measure of fiddling can cover the intrinsic deficits of manual spreadsheets. 

A compelling tech stack kills the requirement for Excel spreadsheets, establishing an information climate where programming, administrations, and cycles can communicate easily and make more grounded, more agile, and future-sealed methods of working. 

PeopleSonic Payroll and Finance system can automate how you manage business expenses. Submitting, approving, and reporting expenses is simplified through our intuitive digital platform. Multi-level workflows can be configured to meet your needs, providing automatic compliance and custom reporting to ensure control and visibility.


Optimizing HR Costs – 5 Effective Strategies

With the rise and spread of the novel Corona Virus, the globe faced an economic decline. The aftershock of the pandemic is still in action as many organizations and businesses are cutting down costs to stay afloat. Therefore downsizing and scrapping projects is an executive decision business leaders often tend to make, this does come at the price of discarding potentially valuable ideas to cut costs. 

Though straight up removing an idea or ongoing project may reduce costs initially, it often scraps investment of both time and money with it. Instead of eradicating a running program, a wiser option would be to optimize your budget according to your expenditure and cost. The goal is to ultimately find balance in the books and maintain the business growth, by taking the cost optimization route this is easily achieved without altering any long-term business plans.

Working around your finances and optimizing your costs can be achieved in a variety of ways, here you can follow 5 effective strategies to get you on your way. 


Aligning Short Term Business with Long Term Value:

Alongside the global shift, business models have also kept up with the times, and working remotely is the new norm. Therefore organizations that successfully adapted to this transition have handled the market pressure with ease, this short-term shift is the result of a few things. Functioning as a digital yet functional team, which means hiring mixed personals in each department to accommodate wage bill leniency. Full-time and Part-time employees will not only maximize the output required but sufficiently reduce salary costs, the same can be said about one-off contracts with freelancers which can be tied into planned or running projects. This creates an adaptive workforce and maximizes the division of work upheld by an employee.

Re-work remuneration and benefits:

Hard-workers and deserving employees should always be presented with bonuses and benefits which is a reflection of their commitment, that said, creating a complex compensation or incentive plan may help the cost-cutting cause. A model built around employee tracking and work metrics would be the ideal yet flexible cost optimization technique. The correct performance and data analysis of employees, in line with a refined compensation plan, will help evaluate the deserving candidates efficiently, which works entirely off of the return on investment concept.

Redefine Processes for efficient and effective service delivery:

For an efficient and effective system to be laid out, most if not all kinks need to be ironed out to ensure consistent performance. In terms of direct business, whatever metric gets measured is the one that gets managed. Therefore successful businesses will opt to test their HR departments’ procedures to eradicate performance loss and overall financial waste. Responsibilities to ensure SOP’s and system rules are divided along the hierarchy from the

Stakeholders and Managers to the bottom level employees. Similarly, input from the users and customers brings a new field of view to be worked on.

Re-examine Cost Optimization within HR Service Delivery Systems: 

Organizations existing on an expired or old model may be experiencing success, however new room for growth amongst shared HR service models is minimal which reduces areas to optimize cost savings. Having a standard and consistent system not only simplifies the tangle of commands but rather opens up an opportunity for cost-effective techniques as well. A key example would be the recruiting process, where each organization tweaks the set standard to accommodate hiring employees by their needs, however, this constant updating and tweaking lengthens the process revealing a completely different sub-process as a result. A solution would be to unite similar processes which can be utilized to create an efficient and set model for Service Delivery.

Review HR Technology:

As teams and organizations expand so do their HR systems. The sheer burden and size of ever-growing HR needs are met by HR technology which simplifies the processes to improve efficiency and performance. However such systems come at high or unconventional pricing schemes which may not cater to all business models. Monitoring the effectiveness of the system in place is vital for HR leaders to understand and pick out. Underutilized systems or add-ons should be removed to boost the cost optimization and invest the sum in other departments which are ensured to thrive.

Boosting employee engagement and running advanced HR systems with the help of advanced digital tools and a cost-optimized payment plan such as the complete HR management of PeopleSonic is the modern way to go! Such software allows you to work with your employees and focus more on their engagement and productivity whereas the automated functionality does the rest for you. Keeping employees engaged with an online learning curve will not only help the development of related skills but ease their workload, which are all signs of a healthy workspace and engaged employee!

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